Alien Registration - Notification of change of domicile

Issuing Alien Registration BookRelevant regulations and laws:

  • Alien Registration Act (1950), sections 7,9
  • Police regulations not concerning lawsuits no. 55, chapter 2
  • Ministerial order dated December 12, 1950, paragraphs 1, 4
  • Ministerial order dated February 18, 1986, paragraph 4

Required Documents

  • Residence Certificate  (TM. 16)
  • Passport or document in lieu of passport
  • Documents showing permission of permanent residence in the Kingdom
  • 4 pictures showing chest and face, front view, without hat, being taken not more than 30 days  (sized 4×6 cm)
  • House Registration Book and one  photocopy
  • Work permit (if any)
  • Application form  Thor Tor 1 or Thor Tor 3 according to individual case

Procedure

  • Examination of documents, especially the correctness and completeness of name, surname, date of birth, date of arrival, reference number of document. Interviews to verify the identity of the applicant and the correctness of his documents.
  • Taking of applicants fingerprint (right thumb) on the application form (Thor Tor 1) Foreigner’s identification papers with copy (Thor Tor 9), which consists of two parts, viz. the counterfoil which is attached to the register book, and the detached part. The counterfoil is kept at the local registry office where the residence documents are issued,  while the detached part is sent  to Alien Registration Section,  Sub-Division 1, Immigration Division 1, as specified by the police regulations.
  • Alien  Registration forms must be filled in according to official usage, written in a clear and easily readable handwriting.
  • A picture must be affixed to the counterfoil, the detached part, and other relevant documents and the four pictures on all documents must be signed by the registrar in charge. (Signing over the face of the foreign resident is not allowed.)

Important!

  1. Before the Alien Registration Books are handed over to the foreign resident, the officer in charge must make sure that the foreigner has signed page 1 and affixed his fingerprint at all four places and
  2. that the number of  the register volume has been written in red ink on top of the application form Thor Tor 1 or Thor Tor 3 according to the individual case, as well as on the copy of the counterfoil and the detached part.
  3. The copy of the detached part must be sent   immediately to the Alien Registration  Section, Sub-Division 1 Immigration Division 1 within 7 days from the date of Alien Registration Book, according to the police regulations not concerning lawsuits no.55, chapter 2.
  4. Fee for the first issuance of  Alien Registration Book  is 400.- Baht for 1 year, 1,200.- baht for 5 years (400.- Baht for the first year, 800.- Baht for the following 4 years).
  5. Fee for renewal of Alien Registration Book is 200.- Baht for 1 year, 800.- Baht for 5 years.
  6. Application for Alien Registration Book  must be made only using the official forms available at the  Logistics Division, Royal Thai Police.  No copies or reprints are allowed.
  7. Pictures may be attached to all relevant documents, including counterfoil and detached part (copies) either in the upper right corner, lower left or lower right corner. No picture should be attached in the upper left corner, as this might result in difficulties in arranging and keeping the documents.

Alien Registration - Death of foreign residents holding Alien Registration Book

Replacement of damaged or lost Alien Registration Book.Regulations and relevant laws:

  • Alien Registration Act (1950), section 13
  • Police regulations not concerning lawsuits no.55, chapter 4
  • Ministerial order dated December 12, 1950, paragraph 7
  • Ministerial order dated February 18, 1986, paragraph 3

Required Documents

  • Original documentation
  • Picture showing chest and face, front view, without hat, being taken not more than 30 days (sized 4×6 cm)
  • Application form (Thor Tor 7)

Procedure of officials

  • Examination of documents, comparing of the pictures in the original documents with the applicant.
  • Examination of the latest renewal.
  • Transfer of data from the counterfoil to the relevant documents.
  • Attaching of one picture each to the application form, the counterfoil and the identification document. The remaining picture is sent to Alien Registration Section, Sub-Division 1, Immigration Division 1, to be attached to the detached part of the registry document.
  • Recording in red ink on the blank page facing page 1 “Issued in replacement of the original document which was damaged or lost, volume …, number …, dated … The applicable fee has been paid according to the receipt attached.” The registrar in charge must sign the record.

Important for the officials

  1. If the original documentation is not in the local registry office, it has to be requested from the foreigner’s original locality of registry before moving. If even after inquiring to the first place of residence no original documentation is found, a request has to be made to Sub-Division 1,  Immigration  Division 1 for consideration. No documents may be issued without prior approval of the commander of immigration division 1 under any circumstances.
  2. A damaged document means a document with all parts with pictures attached and other important information made unreadable because of water or other causes, or important parts torn apart.
  3. In these cases the remaining parts of the original document must be sent in together with recent pictures. The number of the cash receipt of the paid fee must be indicated with the documentation.

Alien Registration - Alterations in Alien Registration Book

Renewal of Alien Registration BookRegulations and relevant laws:

  • Alien Registration Act  (1950), sections 10, 11 and 13
  • Alien Registration Act  no.2 (1952), section 4
  • Police regulations not concerning lawsuits no.55, chapter 13
  • Ministerial order no.4  (1955), paragraph 1
  • Ministerial order  no.5 (1986), paragraphs 1-4

Required Documents

  • Alien Registration Book
  • Original documentation
  • Cash receipt
  • Application form (Thor Tor 8)

Procedure for the official in charge

  • Checking of the evidence of the payment of applicable fees in the past year.
  • Recording of the reception of the fees in the application form, counterfoil, and other relevant documents as officially specified.
  • The blue part of the receipt is handed over to the foreigner, the pink part is sent to Sub-Division 1, Immigration Division 1. The white part is kept as counterfoil in the receipt volume.
  • The money is transferred to the financial unit according to the regulations.

Important

  1. After the Alien Registration  Book  has expired, application for renewal  must be made within 7 days after expired date otherwise the fine will be charged.
  2. In case of late application, fines apply as specified in the Alien Registration  Act  no.2 (1952), section 4 and are collected according to the ministerial order no.4 (1955), section 10a.  The fees are calculated for the period since the expiry of the document before the extension is further processed as usual.

Alien Registration - Requests to check the detached paths of relevant document and copy them as original documentation

Notification of change of domicileRegulations and relevant laws:

  • Alien Registration Act  (1950), section 12
  • Alien Registration  Act  no.3 (1954), section 3
  • Police regulations not concerning lawsuits no.55, chapter 5
  • Ministerial order  no.3 (1954)

Required Documents

  • Alien Registration  Book
  • Original documentation
  • Notification form of change of domicile or temporary place of residence

Procedure for the official in charge

  • Reception of notification, checking of  house register and original documentation,
  • remarks on documents, counterfoil, or original documentation, depending on the individual case.
  • Send in the complete original documentation (except for the counterfoil of the foreigner identification document, of which a verified copy is sent while the original remains at the original place of residence) to the foreigner registry officer of the new domicile within 15 days.
  • Notify  Sub-Division 1, Immigration Division 1 , in order to adjust the remarks on the detached parts of the documents.

Important

The registry officers of the original domicile tend to indicate wrong numbers of documents or issue dates. Therefore care has to be taken in checking all information thoroughly before making notification. It is advisable that the foreign resident notifies the citizen registrar in order to make the place of residence as indicated in the documents match with the actual place of residence. A copy of the foreign resident’s documents should be made and sent in together with the documentation.

Alien Registration - Rule of conduct

Death of foreign residents holding Alien Registration BookRegulations and relevant laws:

  • Alien Registration Act (1950), sections 12, paragraph 3, section 18 final paragraph, and section 22.
  • Police regulations not concerning lawsuits no. 55, chapter 7

Required Documents

  • Alien Registration Book
  • Death certificate
  • Copy of Police document in case of loss of documents
  • Record of interview with close relatives of the deceased

Procedure for official in charge

  • The landlord of the house where the foreign resident died must report the death to the local foreigner registry officer within 24 hours together with the death certificate and hand over the foreigner  Alien Registration Book.
  • Record the death in the original documentation.
  • Record the death in Alien Registration Book.
  • Notify Sub-Division 1, Immigration Division 1 within 7 days of the reception of the relevant documents and send in the identification documents together with a copy of the death certificate.
  • In case of loss of the Alien Registration Book, a copy of Police document notifying the loss must be sent, together with a detailed interview of close relatives of the deceased, Send the record of the investigation (interview) to command 1, Immigration Division 1.

Important

  1. Relatives of the deceased are not allowed to remove the pictures of the deceased from the Alien Certificate Book or any document under any circumstances.
  2. For editing, drawing a line across the original item. Write the new item under a designate column.
  3. If there is no original document, please contact the previous local registry officer.
  4. Record the editing item detail and the number in workbook for reference.

Alien Registration - Alterations in Alien Registration Book

Alterations in Alien Registration BookRegulations and relevant laws:

  • Alien Registration Act (1950), section 14
  • Police regulations not concerning lawsuits no.55, chapter 8
  • Announcement by the Ministry of the Interior MT. 0313/W. 919, issued on November 3, 1975.

Required Documents

  • Alien Registration Book
  • Original documentation
  • Notification from Sub-Division 1, Immigration Division1
  • General application forms

Procedure

  • In case the foreign resident requests the local foreigner registry officer
    • The applicant has to make a request for alterations to his documents by producing documents and evidences relating to the alteration to be made
    • The evidence and  Alien  Registration Book  as well as the original documentation must be thoroughly checked and the applicant interviewed in detail.
    • Then the request is forwarded to Sub-Division 1, Immigration Division 1 for consideration, except for alterations concerning the profession which the registrar is authorized  to  make himself according to the facts.
    • After the alterations are approved by the Commander of  Immigration   Division 1, Sub-Division 1 of Immigration Division 1 notifies the local foreigner register officer to make the corresponding alterations in the original documentation and in the Alien Registration Book.
    • Sub-Division 1, Immigration Division 1 then adjusts the information in the counterfoil to make it match with the registry’s documents.
  • In case of a foreign resident placing a request for alterations directly with sub-Division 1, Immigration    Division 1,
    • the documents and evidence produced by the applicant are checked with the counterfoil and the Alien Registration Book
    • the applicant is interviewed in detail.
    • The request is forwarded to the commander of immigration division 1 for consideration
    • to proceed according to steps 3.1.4-3.1.5. (above)

Important

  1. Local foreigner registry officers are authorized to make alterations only concerning a change of profession.
  2. If alterations are made, the original information must be retained and stroked out, with the new information as authorized to change written next to it.
  3. The information must be written in a clear and easily readable hand-writing and must be complete. The registrar in charge must add his initials signature to each alteration.
  4. The alterations made must be recorded in detail on a blank page and given a reference number for future reference by Sub-Division 1 of  Immigration Division 1

Permanent Risidence Book - Residence Certificate (TM.15)

Requests to check the detached parts of relevant documents and copy them as original documentation.

Regulations and relevant laws:

  • Alien Registration Act  (1950), sections 6 and 9
  • Police regulations not concerning lawsuits no. 55, chapters 1,4

Required Documents

  • Alien Registration Book
  • 2 pictures showing chest and face, front view, without hat, being taken not more than 30 days , size 4×6 cm.
  • Documents of communication with local registry officers at original domicile

Procedure of officers in charge

  • Check the picture and information in the Alien Registration Book  against  the original documentation and/or the detached part of the relevant documents.
  • Check the documented communication with the local registry officer at the original domicile whether all former places of the foreigner’s residence have been included.
  • Send in the relevant documents to Sub-Division 1, Immigration Division 1 for consideration.
  • Keep the copy of the detached part of the documents which Immigration Division 1 sent back as further original documentation.

Important

The same procedures apply as for the replacement of lost or damaged Alien Registration Book, i.e. the original documentation must be checked with the local registry officer at the original domicile in each case.

Permanent Residense Book - Residence Certificate (TM.16)

Rules of conduct

  1. Foreign residents must go to receive the Alien Registration Book  within  7 days from the date of reception of entry permission or the date of reaching the age of 12 years.
  2. Foreign residents who had their nationality, name, or surname changed must report the change to the local foreign register officer within 7 days.
  3. If a foreign resident dies, the landlord must report the death to the registry officer within 24 hours.
  4. In case of expired Alien Registration Book, the registry officer must be contacted within 7 days from the expiry date.
  5. The Alien Registration  Book  must be carried at all times.
  6. Change of domicile must be reported within 30 days.
  7. In case of loss or damage of  Alien  Registration Book , replacement documents must be requested within 7 days.

Punishment of Fines

  1. Failure to comply with Rules No.1, 4  the fine is up to  500.- Baht
  2. Failure to comply with Rules No.2,3 , 5-7 the fine is up to 1,000.- Baht

Duties and Responsibilities of Alien Registration Section Sub-Division 1; Immigration Division 1

  1. Setting guidelines and respond to consultations concerning the conduct of the Alien Registration.
  2. Affairs concerning the copying of counterfoils of Alien Registration Book. Organizing foreigner registers throughout the Kingdom
  3. Other duties as assigned by the law, internal regulations, rules or orders of the commander-in-chief. Characteristics of Alien Registration Section.  Formerly the Alien Registration was a Sub-Division  under the immigration division. With the reorganization of the administration and the establishment of the Immigration Bureau according to the royal decree 22, 1993, concerning the divisions of the Royal Thai Police Department within the Ministry of the Interior, the Alien Registration  was downgraded to a Section in charge of affairs concerning the Alien Registration, including:
  4. Alterations to all in Registration Book throughout the Kingdom. Consider the issuance of identification documents to foreigners who claim to have resided in the Kingdom previously but for any reason do not have entry evidence, or to foreigners who have entered the Kingdom and have entry evidence but did not receive the identification documents within the period set by the law after having received immigrant status or after having reached the age of 12 years. In these cases the local foreigner registry officer must send in the investigation records for consideration. Keeping and arranging, controlling and processing copies of identification document counterfoils. The duties of Alien Registration  correspond  to and cover all the duties of the former from the Alien Registration Book.

Contact address:

Immigration Division 1
Chalermprakiat Government Complex, 2nd floor, Building B 120 Moo 3, Chaengwattana Rd., Soi 7, Toongsonghong, Laksi, Bangkok 10210

Permanent Residence Book - Residence Certificate (TM.17)

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